Privacy Policy

Young Actors Academy Sale (YAAS) Privacy Policy

1. Who We Are Young Actors Academy Sale Youth Theatre ("we," "our," or "us") provides drama opportunities, acting, and performing arts classes for young people. We are committed to protecting and respecting the privacy of our students, parents, guardians, and website visitors in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect We collect and process the following personal information:

  • Parent/Guardian Details: Name, email address, phone number, home address, and emergency contact details.

  • Student Details: Name, date of birth, age, relevant medical or dietary information, and access/special educational needs (to ensure student safety and well-being during sessions).

  • Media: Photos and video footage taken during classes, rehearsals, or performances (collected only with explicit written consent).

  • Payment Information: Payment confirmation details for term fees, workshops, or tickets (financial transactions are processed securely via third-party providers; we do not store full card details).

3. How We Use Your Information We use this personal data to:

  • Process enrolments, manage class registers, and communicate class schedules or academy updates.

  • Ensure the health, safety, and welfare of students while under our care.

  • Process payments and issue receipts.

  • Promote academy activities, performances, and student achievements (strictly subject to prior media consent).

  • Comply with legal obligations, safeguarding regulations, and local authority licensing requirements for performances.

4. Legal Basis for Processing Data

  • Contract: Processing necessary to deliver our theatre classes and services to you.

  • Consent: For marketing emails, photo/video usage, or sensitive medical information.

  • Legal Obligation: For child protection, health and safety, and licensing compliance.

  • Legitimate Interests: To maintain proper academy administration and emergency communication.

5. Data Sharing We respect your privacy and never sell or rent your personal data to third parties. We may share information only with:

  • Service Providers: Trusted platforms used for administrative tasks, class management software, or email communication.

  • Local Authorities/Regulators: When required by law, such as obtaining child performance licenses.

  • Emergency Services: If a medical or safety situation requires immediate action.

6. Data Security and Retention We implement secure technical and organizational measures to safeguard your personal data against unauthorized access, loss, or disclosure. We retain personal information only for as long as a student remains enrolled with us, plus a standard retention period to meet accounting, legal, and statutory safeguarding obligations.

7. Your Rights Under UK data protection laws, you have the right to:

  • Access the personal information we hold about you.

  • Request corrections to inaccurate or incomplete data.

  • Request the erasure of your data ("right to be forgotten"), subject to statutory exceptions.

  • Withdraw consent at any time (e.g., for media usage or marketing communications).

8. Contact Us For any questions regarding this Privacy Policy or to exercise your data rights, please contact us at:

  • Email: hello@weareyass.co.uk

  • Phone: 07793730743

Last updated: August 2026